Finance/Administrative Assistant

About this role

• Undertake reception duties, answering general
  telephone and face to face enquiries and signing in visitors
• Assist with pupil first aid/welfare duties,
  looking after sick pupils, liaising with parents/staff etc
• Arrangements for school trips, events etc.
• Provide general clerical administrative support,
  e.g. typing, photocopying, scanning, manual filing, emailing, completion of
  standard forms, and responding to routine correspondence/emails
• Maintain manual and computerised records and
  update management information systems and databases
• Produce lists/information/data as required, e.g.
  pupil data
• Sort and distribute mail
• Maintain and collate pupil reports
• Maintain stock and supplies, distributing as
  required
• Provide general advice and guidance to staff,
  pupils and other
• Timely
  and accurate completion of routine administrative tasks relating but not
  limited to:

  o
  Processing
  purchase orders and purchase invoices

  o
  Collection
  and processing of income (including banking)

  o
  Receipt
  and distribution of goods and services

  o
  Collation
  of staff overtime sheets and absences for authorisation

  o
  Any
  other financial transactions identified

  • Follow
    the school’s Financial Management Policy (FMP) and local procedures in all
    matters with an emphasis on obtaining best value.
  • Alert
    Line Manager of any issues identified beyond own remit.
  • Manage
    own work to ensure that all deadlines specified by the Department for
    Education, Local Authority, Governors, Headteacher and FO/SBM are met.
  • Promote the welfare of children and support the
    school in safeguarding children through relevant policies and procedures
  • Promote equality as an integral part of the
    role, respecting differences, and treating everyone with fairness and dignity.
  • Comply with school health
    and safety policies, procedures and rules, taking reasonable care of self and
    others.