Receptionist / Administrator

About this role

We are seeking an efficient, confidential and
comprehensive Receptionist / Administrator to assist the School Office Manager,
to ensure the smooth and efficient running of the school office. Under the management of the School Office Manager,
you will be responsible for the day-to-day organisation and administration of
the school office and it’s procedures. Delivering the support and service in a
proactive, thorough, methodical, and creative manner and offering a
professional and reliable hub for the school.

Key Responsibilities:

• Receive all visitors, callers and inquiries, deal
  courteously and efficiently with all visitors, parents, local authority
  officials, medical officers, suppliers etc.
• To deal effectively with telephone calls, transferring
  callers to relevant staff and taking and passing on messages when required
• Receive all incoming calls and emails to the school,
  responding, and routing/taking messages. Obtain or make outgoing calls as
  requested
• To ensure the reception area remains tidy, and that
  literature and forms are updated and replenished as necessary
• To monitor main entrance and reception area
• To ensure visitors, agency staff and contractors sign in,
  issuing passes to visitors with reference to the school’s child protection
  policy
• Communicate and contact parents using email and telephone
• Responsible for the provisions and providing refreshments
  as appropriate to visitors
• To be aware and support the school’s (OHCAT) commitment to
  equal opportunities. To ensure a commitment to equal opportunities in as all
  aspects of practice
• Produce letters, reports, flyers and notices etc as
  required
• To monitor the school email account, responding to
  enquiries or forwarding messages to the correct recipient as required
• To open and distribute incoming mail
• Distribution of outgoing letters, newsletters, leaflets etc
• Duplicating/photocopying of school correspondence, filing
  and any other administrative tasks in the primary school office as directed
• Responsible for the provisions and providing refreshments
  as appropriate to visitors
• Stamp and post outgoing mail
• Keep all filing up to date
• Any other general
  admin duties

Key Requirements:

• GCSEs (or equivalent) in English and Maths at
  Grade C/4 or above.
• Experience of working in a school office
  environment.
• Experience of administration and Microsoft
  office.
• Experience of working collaboratively as part
  of a team.