Executive Assistant (Governance & Compliance Professional)

About this role

About
the Role

Working
at the centre of Pioneer, you will:

• Act as Executive Assistant to the
  CEO, owning their diary, priorities and information flow; anticipating
  needs, filtering and prioritising, and ensuring the CEO’s time is always
  directed to what matters most.
• Provide administrative support to
  the wider executive team where needed, and act as the trusted first point
  of contact for the CEO’s stakeholders, including trustees, headteachers,
  the DfE and partners.
• Produce high-quality reports,
  briefings, presentations and correspondence, and manage internal
  communications on behalf of the CEO and trustees, in line with the Trust’s
  mission, vision and values.
• Provide strategic support through
  rigorous prioritisation, deadline management and forward planning,
  tracking strategic projects across the executive team and schools, and
  owning the Trust’s strategic calendar.
• Act as the Trust’s governance
  professional in line with the Academy Trust Governance Guide, providing
  independent advice and effective support to the Board, including
  well-planned meetings, focused agendas, accurate minutes and rigorous
  action tracking.
• Work closely with the Chair and
  CEO to shape the annual governance cycle, and partner with our outsourced
  clerking service to ensure Local Committees are properly constituted and
  well supported.
• Maintain accurate and secure
  governance records and registers, keep GIAS and Companies House up to
  date, and ensure all required suitability checks for Members, trustees and
  governors are completed.
• Lead the governance development
  cycle, including parent trustee elections, induction, skills audits,
  training and succession planning, and coordinate the paperwork and
  minuting for panel hearings.
• Own the Trust’s policy framework,
  audit Trust and school websites to ensure statutory information is
  published and current, and coordinate statutory returns and censuses to
  the DfE and other bodies.
• Be the trusted first point of
  contact for leaders seeking advice on governance and compliance, bringing
  sound judgement and discretion to all confidential and sensitive matters.

About
You

We
are looking for someone who has:

• Level 2 Maths and English (or
  equivalent), a relevant governance professional qualification (or a
  commitment to securing one) and evidence of continuing professional
  development.
• Experience of providing
  governance support and advice to managers, and of developing good employee
  relations.
• Up-to-date knowledge of
  governance and compliance best practice, and a working knowledge of other
  relevant policies, codes of practice and legislation, including data
  protection.
• Competent use of Microsoft
  packages (Word, Outlook, Excel and PowerPoint) and other IT/MIS systems,
  including the interrogation, analysis and reporting of data.
• The ability to communicate
  complex information concisely, orally and in writing, to a wide range of
  individuals and organisations.
• The ability to organise work
  independently and in collaboration with other agencies, to make balanced
  judgements without prejudice, and to deliver effective outcomes within
  tight deadlines and conflicting priorities.
• The flexibility to manage a
  varied and agile workload and to meet the needs of Pioneer.
• A commitment to the highest
  standards of child protection and safeguarding, to promoting equality,
  diversity, inclusion and belonging, and to the Trust’s ethos and aims.
• Integrity and credibility in
  everything you do.

Experience
of team and workload management, and of working in an educational setting,
would be an advantage.